Am I using the right tools?
The first to be reviewed are the tools you use to perform the measurement. USMM is the program measurement that SAP customers have to use in order to measure data to report back to SAP. Although a mandatory tool to use in this process, it’s not the only one. But if it provides details on the number of users and their types, why should you use anything else?
Let’s have a look at what USMM does and doesn’t provide. On one hand, USMM provides the number of users and their user types and engines.
On the other hand, USMM does not recognize if the same users are classified on multiple systems, for example: if a user is classified as “SAP Application Employee” on the system ABC and as “SAP Application Professional” on the system XYZ, the USMM program measurement will not be able to recognize that this is the same user.
According to SAP licensing principles, specific user types include other user types (e.g.: professional user includes employee user type). There could also be specific agreements with regards to limited professional and other user types that have been individually customized for you. But as a default, there is a user classification pyramid where the “cheaper”, with lesser rights, are included in those that have more user rights and are more expensive.
In the example above, the “employee” user is included in the “professional” user type. This is something that USMM does not recognize. It can see that there are two users but does not recognize that it is the same person, and it cannot recognize the license type either. If you were to deliver only this output to SAP, SAP would count this as both a “professional” and an “employee” – therefore, you would need to have two different licenses. In order to determine the users that are classified on both systems and to understand the user rights pyramid you need the License Administration Workbench tool (LAW). LAW’s main purpose is to remove multiple counting of the same users (duplicates). As SAP refers to the utilization of this tool as “recommendation”, often end users unfortunately don’t use it.